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Price List

You pay a single monthly fee to use Volgistics. There is no software to buy, no separate licensing fees, and no additional ongoing charges for support or upgrades.

The monthly service fee depends on:

The Volgistics web site allows you to determine what the monthly service fee is for the services you want to use. To do this, visit www.volgistics.com, and select Pricing on the menu at the top of the page.

Image of Pricing on Menu

Your quote uses the prices below to automatically calculate your monthly service fee. You can also use the price list below to calculate your rate manually if you prefer. To do this, determine the dollar amounts for the service levels you need below. Then, add each of these values together to obtain your total monthly service fee.

All prices are in US dollars (USD).

Number of Volunteer Records You Want to Track

The number of volunteer records you want to track becomes the maximum number of individual or group volunteer records you can track in your account at one time. Choose the number that will give you enough room for all of the volunteer records you know you will track right away, plus enough extra space to accommodate the number of new volunteer applications you expect to receive in the next month or two.

Here's an example of how to choose the right level for your needs: If you have 1,600 existing volunteers and you expect to receive as many as 200 new volunteer applications in the next month, you would need space for at least 1,800 records. In this example you would choose the 2000 volunteer level (1,000 would be too few and 3,000 would be too many).

You can always change your account's Service Level to provide space for more or fewer volunteer records as your needs change. If you anticipate needing to lower your service level, we recommend only paying for one month of service at a time. This is because the new rate for the lower service fees will not take effect until the paid service period ends. You can learn more in Payment Options under Additional Terms.

In counting the number of non-archived volunteer records your account contains, Volgistics includes volunteer records with any volunteer Status (e.g. Applicant, Active, Inactive, etc). However, it does not count volunteer records you store in the archive--these are counted in your archived total.

Volunteer Record Cost

Number of volunteer records you want to track (up to) Monthly Rate
50 $9
100 $18
200 $24
500 $30
1,000 $40
2,000 $79
3,000 $113
4,000 $140
5,000 $163
6,000 $180
7,000 $193
8,000 $200
9,000 $213
10,000 $225
11,000 $248
12,000 $270
13,000 $293
14,000 $315
15,000 $338
16,000 $360
17,000 $383
18,000 $405
19,000 $428
20,000 $450
22,500 $506
25,000 $562
27,500 $618
30,000 $674
32,500 $730
35,000 $786
40,000 $898
45,000 $1,010
50,000 $1,122
55,000 $1,234
60,000 $1,346
65,000 $1,458
70,000 $1,570
75,000 $1,682
80,000 $1,794
85,000 $1,906
90,000 $2,018
95,000 $2,130
100,000 $2,242

Number of Archived Volunteer Records You Want to Store

Volgistics includes a feature for archiving volunteer records you no longer use on a regular basis. Generally these are records for volunteers who are no longer actively volunteering (for any reason). In some cases, you may need to keep these volunteer records for service reports or in case the volunteer returns to service. Because the records are only stored in the system, the per-record rate for archived records is much lower than the rate for records that are not archived.

You can easily move individual volunteer records to and from archived storage in Volgistics. When you archive a record, it is moved to a storage area from which you can later restore the record in its entirety (except for the volunteer's schedule) should you need it. While a record is in archived storage, it will have more limited functionality than a non-archived record. When you restore a record from archived storage it becomes a non-archived record and adds to your overall volunteer count.

Choose the maximum number of archived records you would like to be able to store in Volgistics.

You can always change your account's Service Level to provide space for more or fewer archived volunteer records as your needs change. If you anticipate needing to lower your service level, we recommend only paying for one month of service at a time. This is because the new rate for the lower service fees will not take effect until the paid service period ends. You can learn more in Payment Options under Additional Terms.

Archived Volunteer Record Cost

Number of archived volunteer records you want to store Monthly rate
50 $0
100 $1
200 $5
500 $8
1,000 $10
2,000 $20
3,000 $30
4,000 $40
5,000 $50
6,000 $60
7,000 $70
8,000 $80
9,000 $90
10,000 $100
11,000 $110
12,000 $120
13,000 $130
14,000 $140
15,000 $150
16,000 $160
17,000 $170
18,000 $180
19,000 $190
20,000 $200
22,500 $225
25,000 $250
27,500 $275
30,000 $300
32,500 $325
35,000 $350
40,000 $400
45,000 $450
50,000 $500
55,000 $550
60,000 $600
65,000 $650
70,000 $700
75,000 $750
80,000 $800
85,000 $850
90,000 $900
95,000 $950
100,000 $1,000

Number of System Operators

Your System Operators are the people in your organization who will use Volgistics to manage volunteer records. Volgistics is a multi-user system. Different System Operators in your organization can use the system at the same time as long as they have different login credentials.

You give each System Operator a Volgistics login name and password which they use to access the system. You can also set certain account access permissions for each operator to control the kinds of information they can access, or the features they can use.

Although you can give more than one individual the same System Operator login name and password, they cannot access the system at the same time as another person using the same login name and password (people with different Volgistics login names and password can use the system at the same time). In addition, the access permissions you set for an individual System Operator will apply to everyone who uses that System Operator's login name and password to access the system.

Every Volgistics account starts with space for two System Operators. If you would like to have more than two System Operators, the monthly rate for each additional System Operator is $10.

You can always change your account's Service Level to provide space for more or fewer System Operators as your needs change. If you anticipate needing to lower your service level, we recommend only paying for one month of service at a time. This is because the new rate for the lower service fees will not take effect until the paid service period ends. You can learn more in Payment Options under Additional Terms.

System Operator Cost

Number of System Operators Monthly rate
1 $0
2 $0
3 to 150 $10 for each additional System Operator

VicNet

If you choose to use the optional VicNet module, your monthly service fee will increase from the base fee (the rate derived from the table under Number of Volunteer Records You Want to Track), based on the number of volunteer records you have the ability to track.

VicNet Cost

Number of volunteer records you have chosen to track Monthly Fee for VicNet
50 $3
100 $6
200 $8
500 $10
1,000 $13
2,000 $26
3,000 $37
4,000 $46
5,000 $54
6,000 $60
7,000 $64
8,000 $66
9,000 $71
10,000 $75
11,000 $82
12,000 $90
13,000 $97
14,000 $105
15,000 $112
16,000 $120
17,000 $127
18,000 $135
19,000 $142
20,000 $150
22,500 $168
25,000 $187
27,500 $206
30,000 $224
32,500 $243
35,000 $262
40,000 $299
45,000 $336
50,000 $374
55,000 $411
60,000 $448
65,000 $486
70,000 $523
75,000 $560
80,000 $598
85,000 $635
90,000 $672
95,000 $710
100,000 $747

VicTouch

If you choose to use the optional VicTouch module, your monthly service fee will increase from the base fee (the rate derived from the table under Number of Volunteer Records You Want to Track), based on the number of volunteer records you have the ability to track.

VicTouch Cost

Number of volunteer records you have chosen to track Monthly Fee for VicTouch
50 $3
100 $6
200 $8
500 $10
1,000 $13
2,000 $26
3,000 $37
4,000 $46
5,000 $54
6,000 $60
7,000 $64
8,000 $66
9,000 $71
10,000 $75
11,000 $82
12,000 $90
13,000 $98
14,000 $105
15,000 $112
16,000 $120
17,000 $127
18,000 $135
19,000 $142
20,000 $150
22,500 $168
25,000 $187
27,500 $206
30,000 $224
32,500 $243
35,000 $262
40,000 $299
45,000 $336
50,000 $374
55,000 $411
60,000 $448
65,000 $486
70,000 $523
75,000 $560
80,000 $598
85,000 $635
90,000 $672
95,000 $710
100,000 $747

VicDocs

If you choose to use the optional VicDocs module, your monthly service fee will increase from the base fee (the rate derived from the table under Number of Volunteer Records You Want to Track), based on the number of volunteer records you have the ability to track.

VicDocs Cost

Number of volunteer records you have chosen to track Monthly Fee for VicDocs
50 $2
100 $3
200 $4
500 $5
1,000 $7
2,000 $14
3,000 $19
4,000 $24
5,000 $28
6,000 $30
7,000 $33
8,000 $34
9,000 $36
10,000 $38
11,000 $42
12,000 $45
13,000 $49
14,000 $53
15,000 $57
16,000 $60
17,000 $64
18,000 $68
19,000 $72
20,000 $75
22,500 $85
25,000 $94
27,500 $103
30,000 $113
32,500 $122
35,000 $131
40,000 $150
45,000 $169
50,000 $187
55,000 $206
60,000 $225
65,000 $243
70,000 $262
75,000 $281
80,000 $299
85,000 $318
90,000 $337
95,000 $355
100,000 $374

Once you have determined the costs you will accrue for each section, find the sum of all costs for your total monthly service fee. Price list effective 07-15-2020. Prices subject to change with 30 days notice.