What Converts

The Jump-Start service transfers the key volunteer information listed below from your current database into your Volgistics account, saving you from having to re-type much - or all - of your existing data.

Key volunteer information

Sites, Places, and Assignments

We create Site, Place and Assignment records in your Volgistics database to match the assignment information in your old database. When you click the "Assignments" link on the Volgistics menu, you'll see the Assignments from your old database (if it included any).

These Assignment records will include an Assignment name, and the Volunteers tab will list all of the volunteers who have the assignment.

After the conversion is complete, you can add additional Assignment information, additional assignments, and optionally re-organize the way Assignments appear under Sites and Places.

Checklist

If your old database contains medical test dates, background check dates, certification dates, or life safety training dates; we create Checklist items in your Volgistics account for each of these, however we do not setup the criteria that specifies which volunteers must complete these items, or if they expire. This is something that's easy for you to do after the conversion is complete.

Awards

If your old database contains award records, we create corresponding Awards in your Volgistics account, however we do not setup the criteria that specifies when these awards are presented or which volunteers are eligible for them. This is something that's easy for you to do after the conversion is complete.

FAQs

What if our current database has more than the key volunteer information?

Under the Jump-Start Service we create a volunteer record in Volgistics for each volunteer listed in your old database, and insert the key volunteer information into them. Once we're finished with this you can add any additional information to these volunteer records you'd like. If there are additional pieces of information you want to capture from your old database you can add them to the converted records once we're finished.

Volgistics has a variety of tools that make it easy to add information to many volunteer records at once. For example, you can insert "Flag," "Type," and "History records" en-mass using Tags.

What if our current database does not have all of the key fields?

This is OK. We simply won't transfer any of the key volunteer information that your current database does not contain. You can always add this information to your volunteer records in Volgistics once we finish the transfer.

Can we substitute other fields?

The tools we use to provide the Jump-Start Service are set to convert the key volunteer information listed above. We cannot transfer fields other than those listed. If your old database contains additional fields, you can add-in this additional information after the conversion is complete.

Does it matter how many volunteer records our current database has?

It doesn't affect the Jump-Start service fee; however your Volgistics account's service level must provide enough space for the number of volunteer records you want us to convert from your old system. For example, if your old database contains 900 volunteer records, the Volgistics service level you choose for your account must provide space for at least 900 volunteers.

What if we want to organize our assignments differently in Volgistics?

During the transfer we create "Site," "Place," and "Assignment" records in your Volgistics account to match the assignment information in your old database (if it contains any). Once we have transferred your key volunteer information and you have checked the conversion for completeness you can easily add-to or re-organize your table of Sites, Places, and Assignments in Volgistics. When you re-organize this table, all of the assignment and service records converted from your old system will 'follow' your assignments as you re-organize them in Volgistics.