If you operate a food bank, you're probably fortunate to have selfless volunteers who sort, stack and distribute food, as well as clean and organize your mission. Many hands are involved in feeding those in need within your community, and for the busiest times, you could always use a more efficient way to record, organize and track your volunteers.
We designed Volgistics, a volunteer management system for food banks, to be customizable and scalable for your organization. Volgistics also boosts communication with your volunteers and saves managers time so everyone can better serve the hungry year-round.
Your food bank plays a crucial role in providing food assistance to individuals and families in need. However, effectively coordinating with volunteers and filling opportunities can be challenging. Volunteer software for food banks can alleviate these challenges and improve the efficiency of your operations.
Management software gives you and your volunteers easy access to personalized service reports, planning tools and need-to-know information that you can tailor with custom fields. Some key features Volgistics offers to make volunteer management easier for food banks include:
Food bank volunteers often serve in groups alongside co-workers or fellow community members. You can use Volgistics' group tracking features to keep track of the group without entering details for each member of the group. This is especially useful for large corporate groups or service organizations. Using the optional online portal, VicNet, group leaders can also log in to manage their group's profile and schedule.
Not every volunteer can make it to a scheduled meal distribution. Fortunately, with Volgistics, volunteers can log in and update their available hours and schedule when needed. Managers can receive alerts for removals and also post future times for volunteers to signup, helping keep operations fully staffed.
The VicTouch system is designed for a dedicated touchscreen computer or iPad, so volunteers can sign in when they arrive at your location. At the kiosk, volunteers can also view updates you've shared, such as when to expect a delivery truck or simply a thank-you note for their incredible work. What's more, they can start their shift using the on-site module and have their hours automatically saved in the system when they finish.
If a volunteer isn't in your system, they can visit your website and use a custom online application form to add their contact information and details. This feature can help you recruit, engage and retain new volunteers. Best of all, once you've added the online application form to your website, no web development experience or help from an IT specialist is required to update it. Submitted forms generate new volunteer profiles in Volgistics, eliminating manual entry and reducing back-office processing.
Leveraging Volgistics management software can help you streamline your volunteer processes, enhance communication and engagement, and optimize your overall operations to better serve your community. Key functionalities include:
Efficiently track and manage your volunteer data by keeping it all in one place. With Volgistics database management software, you can quickly pull up volunteer information whenever needed. Quickly access database management tools from any internet-connected device. We keep your info safe with encryption and can help you manage the critical data you need to run your operations.
Generating reports might be one of your food bank's most time-consuming tasks. With Volgistics, you can create all the reports you need efficiently and accurately. The software pulls information from your database to build custom reports based on your parameters. Quickly showcase your program's progress and resource allocation in Excel files or PDF format to give donors much-appreciated transparency.
Food bank volunteer management software can help you with various tasks, from streamlining volunteer management to improving communication and reporting. By leveraging technology, food banks can optimize their operations, increase efficiency, and better serve their communities.
Volgistics has built a substantial online library of resources and video tutorials and offers a dedicated support team to help you get started and use the software to its full potential. If you've used a different data system in the past or are transferring records online for the first time, we also offer conversion services.