Volunteer Tracking Software

Track all of your volunteer information with a comprehensive volunteer tracking database. With Volgistics' volunteer tracking capabilities you can keep detailed records for each of your volunteers, allowing you to track everything from hours and tasks to contact information and skill sets.

Volgistics' volunteer tracking system is able to retain information regarding your volunteers with peak efficiency, keeping it all in a user-friendly interface that's simple to use and customize.

With these functionalities, your organization can easily track and organize volunteers and their activities. On top of all this, your organization can get any support it needs from Volgistics' detailed video tutorials and our free dedicated support team.

Volunteer Personnel Management


Track, schedule, and report on groups of volunteers without having to create a separate record for each individual member of the group. Choose to allow the group leaders to schedule their group online.

Read More About Groups

Flags & Types

Assign volunteers with classification types based on factors like their age — senior, adult, or junior — or their skillset — like graphic design, coding, cooking, or something else. System operators can then use these flags to filter volunteers for specific tasks or messages.

Read More About Flags & Types

Multi-Site Access

Use Volgistics at one site, or hundreds. Operators at each site will only see the volunteers for their site, while your headquarters sees all volunteer records and sets the standards for all locations.

Read More About Multi-Site Access


Put a face to a name by uploading volunteer photos. If you use VicNet, volunteers can upload their own photos.

Read More About Photos

Volunteer Communication Management

Automatic Email Reminders

Automatically send volunteers schedule and checklist reminders by email.

Read More About Reminders


Track the requirements volunteers must complete to become and remain active, such as application forms, background or reference checks, health screenings, and training. Instantly see who is missing what requirement.

Read More About the Checklist

Volunteer Contacts

Track each volunteer's emergency contact, references, parent or guardian, employer, or any other contact you choose.

Read More About Contacts

Tracking Features


Individual volunteer records utilize an easy-to-understand tab format, keeping information organized so coordinators can find what they need more quickly.

Read More About Organization


Search for volunteer records easily using first name, last name, phone number, or email address. You can also search for sets of volunteers who fit certain criteria. For example, volunteers with birthdays in the month of May, volunteers who worked April 2020, and more.

Read More About Searching

Messaging Volunteers

Manually or automatically send reminders and updates to individual volunteers or coordinators, groups or sets of volunteers, or all volunteers via text messages or email. Volunteers can choose the types of messages they would like to receive, and delivery-tracking software lets you identify ineffective contact methods.

Read More About Messaging


Easily set up criteria for recognition based on service and let Volgistics do the rest. See who is ready to receive any award, view award eligibility lists, post awards, and view recognition history easily.

Read More About Awards

Birthday Lists

Birthday lists appear automatically when you first log in to Volgistics. Update them on a daily, weekly, or monthly basis.

Read More About Birthday Lists

Learn More About Volgistics

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Live Demo

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Sample Account

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